Privacy Policy
Last updated: 4 November 2026
Initial Event Production Limited (“INITIAL”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.
This privacy policy explains what information we may collect about you, how we use it and the rights you have in relation to your personal data.
Who we are
Initial Event Production Limited is a company registered in England and Wales.
Company number: [16229561]
Registered office: [THE ANNEXE @ ODDICOMBE, ENMILL LANE, PITT, HAMPSHIRE, SO22 5QW]
Contact email: [DAVID@INITIALEVENTS.CO.UK]
For the purposes of UK data protection law, Initial Event Production Limited is the data controller responsible for the personal information described in this policy.
Information we collect
We may collect personal information when you contact us, work with us or use our website.
This may include:

• your name;

• company or organisation;

• job title;

• email address;

• telephone number;

• information you provide in an enquiry or correspondence;

• information relating to a project, quotation or contract;

• supplier and professional contact information; and

• technical information generated when you visit our website, such as your IP address, browser, device type and information about how you use the site.

We do not intentionally collect sensitive personal information through this website.
How we use your information
We may use your personal information to:

• respond to enquiries;

• discuss potential projects or opportunities;

• prepare quotations or proposals;

• deliver contracted services;

• communicate with clients, suppliers and project partners;

• manage our business relationships;

• maintain financial and business records;

• improve our website and understand how it is used;

• protect the security of our website and systems; and

• comply with our legal and regulatory obligations.

Our lawful basis for using your information
Under UK data protection law, we must have a lawful basis for processing personal information.
Depending on the circumstances, we generally rely on:
Contract – where information is needed to take steps towards entering into a contract or to fulfil a contract with you.
Legitimate interests – where processing is reasonably necessary to operate our business, respond to enquiries, manage professional relationships, improve our services or protect our business, provided those interests do not override your rights.
Legal obligation – where we need to keep or use information to comply with legal, tax, accounting or regulatory requirements.
Consent – where consent is specifically requested, for example for certain non-essential website cookies. You may withdraw your consent at any time.
Who we share information with
We do not sell your personal information.
Where necessary, we may share information with trusted organisations that help us operate our business, including:

• website hosting and technology providers;

• email and IT service providers;

• accountants, insurers and professional advisers;

• event suppliers, contractors and production partners where this is necessary to deliver a project; and

• regulators, government bodies or law enforcement authorities where required by law.

Our website is hosted using Wix. Wix and other technology providers may process information on our behalf when visitors use this website.
We only share information where there is a legitimate business or legal reason to do so.
International transfers
Some of the technology and services used to operate our business or website may process information outside the United Kingdom.
Where personal information is transferred internationally, we expect our service providers to use appropriate legal safeguards designed to protect that information in accordance with UK data protection law.
How long we keep your information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.
As a general guide:

• enquiries that do not develop into projects will normally be retained for up to 24 months following our last meaningful contact;

• client, supplier and project records may be retained for up to seven years after the relevant project or business relationship has ended where required for accounting, tax, insurance or legal purposes; and

• website analytics information is retained in accordance with the settings of the relevant analytics service.

We may retain information for longer where there is a legal, contractual or legitimate reason to do so.
Cookies and website analytics
Our website uses cookies and similar technologies to operate correctly and, where permitted, to help us understand how visitors use the website.
Some cookies are essential to the operation of the site. Other cookies, such as analytics, functional or marketing cookies, will only be used in accordance with the choices you make through our cookie consent system where consent is required.
More information is available in our Cookie Policy.
Your rights
Depending on the circumstances, UK data protection law gives you rights in relation to your personal information.
These can include the right to:

• ask what personal information we hold about you;

• request a copy of your information;

• ask us to correct inaccurate or incomplete information;

• ask us to delete your information in certain circumstances;

• ask us to restrict how your information is used;

• object to certain uses of your information;

• withdraw consent where we rely on consent; and

• request the transfer of certain information in a portable format.

Not all rights apply in every circumstance.
If you would like to exercise any of these rights, please contact us at [EMAIL ADDRESS].
Complaints
If you have concerns about how we use your personal information, please contact us first and we will try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection.
Further information is available from the ICO website.
Changes to this policy
We may update this privacy policy occasionally to reflect changes to our business, website or legal requirements.
The latest version will always be published on this page.